Careers

General

The Accounts Supervisor is responsible for supervising and assists in all accounts and finance related issues and ensure that all process is in order and up to date, assumes overall responsibility for all accounting issues, compliance with legal and governmental requirements and supervision of all front-line staff. The Accounts Supervisor reports directly to the Accounts Manager.

Duties & Responsibilities

The scope of responsibilities for the Accounts Supervisor includes all accounts activities and related matters and liaises with government entities and others companies from JJ Group and related parties as well as supervising all front-line staff.

 Outline of Duties & Responsibilities:

• Supervise, train & support Accounts staff relative to all Invoicing duties including delegation and prioritization of appropriate tasks;
• Supervise the analysis and classification of documents;
• Collections of all Accounts Receivable;
• Perform Accounts Receivable Analysis and Optimize Days in Receivables Outstanding;
• Compiling, analyzing and recording invoices and credit memos for customers;
• Calculate costs and rates;
• Balance Intercompany Accounts relative to Accounts Receivable;
• Issue periodic customer statements;
• Update customer files with invoices received;
• Provide customer service relative to invoicing;
• Invoice reconciliation between multiple systems;
• Track exceptions between the operational logs and the invoice register;
• Liaise with internal and external clients;
• Regularly tabulate data and compile necessary reports;
• Continuously improve invoicing processes;
• Ensure that all filing for the Accounts department is up to date at all times;
• Ensure that the Internal Controls are properly applied and administered;
• Reconcile bank accounts and Balance Cash Books (Weekly / Monthly);
• Reconcile Creditor/Debtor accounts;
• Assists in ensuring that the fixed asset register is up to date and depreciation of fixed assets is updated monthly;
• Submit monthly and quarterly VAT returns and payment to government institutions within legal deadlines;
• Assist in preparing Annual Financial Statements for MOF;
• Control and reconcile all cash on hand on a monthly basis;
• Supervise, support, delegate and prioritize for the accounts department;
• Avoiding Duplicated data within the systems;
•  Providing Information in any financial data requested by management as quick as possible
• Coordinate with External Auditors, providing all requested information for the final Audit Reports;
• Take responsibility for the work area and ensure a professional working environment and cleanliness at all time;
• Contribute with any innovative ideas or ways that may improve the operations and/or efficiency of the company and share/communicate it in a proper manner to management;
• Comply and ensure compliance with the company regulations and Quality, Health and Safety policies;
• Perform other tasks as may be required by the Finance Manager and/or General Manager and/or Managing Director

The Assistant Workshop Technical Manager assists the Workshop Technical Manager in J&J’s maintenance and repair of all fleets in Harare. The focus is to assist on defining, implementing, improving and maintaining state of the art workshop systems.

General
The Auto electrician maintains production and quality by ensuring operation of machinery, vehicles and equipment. The Auto electrician reports to the Workshop Manager and the Head Mechanic.
Duties & Responsibilities
 Display the highest levels of responsibility and accountability.
 Display high levels of planning and anticipation.
 Maintain regular consistent and professional attendance, punctuality, personal appearance.
 Pursue personal development of skills and knowledge necessary for the effective performance of the role.
 Willingness to get the job done.
 Ensure operation of machinery, vehicles, electrical and mechanical equipment by performing preventive maintenance on company assets.
 Determines malfunction of electrical system by visual inspection of vehicle / equipment and coordinate to workshop and site in‐charge on day to day activities
 Auto Electricians also install electrical equipment such as gauges, lighting, alternators, and starter motors in cars, and install electrically operated accessories
 Familiar to test instruments and read circuit diagrams to find electrical faults, adjust engine control systems and timing to make sure vehicles are running at peak performance
 Knows to test, recondition, and replace faulty alternators, generators, starter motors, and related items such as voltage regulators and batteries, and repair or replace faulty ignition systems, electrical wiring, fuses, lamps, and switches
 Locate sources of problems by observing electrical devices, wirings and other equipment in operation or using testing tools.
 Do minor and major electrical repair works on the company fleet.
 Undertake electrical repairs on various vehicles, machinery and general all company assets
 Repair parts and equipment when needed
 Maintain and repair various kinds of petrol and diesel engine motor vehicles
 Follow purchase and workshop procedures to enable correct monitoring of stock in stock control systems (EPMS). Record each item used for repairs and pass this information on to the office for data capture.
 Maintain a safe and clean work environment by following rules and regulations.
 Ensure the safekeeping of tools and parts.
 All other duties requested by first superior

General
The Human Resources Officer- Administration performs human resources tasks including administration of foreign employee documentation for JJ Moz, employment contract administration, staff movement, selection, and accurate records management, in compliance with internal and external policies, procedures, regulations and legislation.

The Human Resources Officer- Administration reports operationally to the Human Resources Supervisor and hierarchically to the Group Human Resources Manager.

Duties & Responsibilities
The scope of the job covers HR administrative tasks of JJB, and the administration of foreign employee documentation for JJ Moz business units.

Outline of Duties & Responsibilities:
 Guard the confidentiality of the personal details and terms and conditions of employees, ensuring access to records and data only to authorized managers, seeking the approval of the GHRM in case of doubt.
 Maintain employee records (electronic and paper) for employees, ensuring that arrivals, departures, grade changes and transfers are properly managed, filed and recorded, and employee data are kept accurate, without delay and up to date on the Company’s
information systems (hard and soft copies).
 Administer Foreign employee documentation for JJ Moz (JJB, IBLTS, BLT, ST and MVA) by liaising with foreign employees, immigration and labour authorities for issuing of visas and permits, troubleshooting, monitoring permit expiry dates, facilitating visa activities at
the border and the Harare office, and ensuring that the Mozambique units HR teams
 Maintain a thorough knowledge and understanding of the HR Information System by uploading HR related information and formats, disseminating HR information and services on the HRIS, and extracting and providing information upon request by authorized
individuals.
 Liaise with HR colleagues to collate monthly statistical reports on KPI’s, leave records, headcounts, and other information, contributing to narrative reports for the HR Supervisor and GHRM, and account for variances in data.
 Participate in the monthly processing of the payroll (documents on absence, late starters and early leavers, overtime), under the control of the HR Supervisor and drive towards the conclusion of the payroll without errors and in time.
 Administer access control systems and provide daily time and attendance (T&A) reports to department managers.
 Administer hiring of new employees, leave records and requests, appointments, timekeeping issues associated with the Company’s electronic time keeping system, grade changes, salary proposals, transfers and departures, by checking precedence and applying
rules. Raise queries with proposal originators and recommend corrections and appropriate action to the HR Supervisor, prior to authorisation of requests.
 Monitor expiry dates of probation periods and communicate directly with responsible managers for their confirmation or otherwise of the employment of individual employees before running through the expiry dates.
 Uphold the SOP’s of HR processes and advise management when necessary to ensure compliance with policies and procedures (Internal Regulations).
 Support internal and external recruitment whenever necessary, screening and short listing job applicants and communicating directly with managers.
 Assist managers with job analysis to write and prepare jobs for grading and maintain complete files of job descriptions for all positions in the Company and participate in the annual review and audit of job descriptions.
 Assist the HR Officer- Recruitment in the processing of Job Descriptions.
 Participate in the development and delivery of HR as a valuable partner to the business by contributing new ideas, through strong collaboration with colleagues, and by taking ownership of activities associated with Human Resources.
 Perform other tasks as may be required by the Human Resources Supervisor and/or Group Human Resources Manager.

General
The Mechanic is responsible for the day to day handling of repairs, overhauls, maintenance and servicing of trucks.
The Mechanic reports directly to the Workshop Foreman.

Duties & Responsibilities
The scope of responsibilities of the Mechanic covers maintenance and repairs on gearbox, differentials, pneumatics and diagnosis of faults, preparation of trucks for COF and engine overhauls.

Outline of Duties & Responsibilities:
 Engine overhauls including overhead adjustments, engine brake installations and adjustments and fitting engine accessories and repairs;
 Trouble shooting including use of E-Checks, fit and adjust EPS, Rev counter sensor VSS, assessment of failure using the multi-meter and fitting ECM and electrical measurements;
 Clutch installation and removal including gearbox and differential unit;
 Attending to pneumatics and hydraulic problems;
 Carry out brake overhaul;
 Preparing horse/ trailer for COF at VID;
 Conducting general maintenance and service of trucks;
 Gearbox and differential trouble shooting and minor repairs;
 Rear and front suspension repairs;
 Carry out certification of fitness inspections and repairs;
 Attending to vehicle breakdown;
 Perform other tasks as may be required by the Workshop Foreman and/ or WS Technical Manager and/or his deputy.

Responsible for the daily operations of the company and reports directly to the Warehouse Manager (or Managing Director in his/her absence).
Display the highest levels of responsibility and accountability.
 Display high energy levels.
 Display a high level of detail.
 Good communication skills.
 Willingness to take ownership.
 Ability to work under pressure.
 Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health, safety, environment & security(HSES) procedures.
 Pursue personal development of skills and knowledge necessary for the effective performance of the role.

The DT contributes to the development and implementation of Transportation & Safety Education programs through instruction, coaching, inspection and reporting on driving, to promote incident averse driver behaviour and continual improvement in driving related areas. He is jointly responsible to ensure that internal, ISO and customer required standards and regulatory requirements are met. Duties include primary service to ST, on tankers, general cargo and heavy equipment and service with JJB as required.

Work locations include Beira sites and field/production sites. In addition to regular work hours, DT may be required to respond whenever safety-related incidents occur.
The Driver Trainer reports to the Training Manager. 
    
  Keep the contents of training material and presentations up to date and relevant in collaboration with the JJ DT’s and supervisor in respect of the vehicles and equipment used by the entities;
  Promote positive and safe driving attitudes, safe driving practices and a healthy work environment by coaching and training drivers in safe practices, and collaborating with HSES and flee controllers in the management of safety across the entity;
  Plan and execute audits of trucks within areas of responsibility in conjunction with fleet controllers, and assist in the follow-up of required actions;
  Travel to operation sites outside Beira to conduct onsite skills assessments, coaching and training courses;
  Co-ordinate and participate in accident/incident investigations, and assist in collating near miss reports and HSES statistics, to facilitate informed management decisions;
  Maintain classroom in neat and orderly manner;
  Coordinate plans for daily instruction and engage with leaders to arrange course attendance on time and without absence; register and report attendance and absence; 
  Report to Ops, Training and HR departments on the daily/weekly training sessions, with statistics and the results of assessments and evaluations undertaken by drivers; 
  Present instruction in a professional, timely manner consistent with driver training policies and procedures;
  Instruct, supervise and monitor participant actions during training and ensure their compliance with program policy;
  Coordinate with HR for the appointment of new drivers following their acceptance of the clauses in the Pre-employment Brief.
  Document any participant problems and maintain a participant file;
  Serve as a “Role model” to the participant as to dress, conduct and attitude;
  Work with others on emergency planning, co-ordinate drills and inspect emergency preparedness equipment;
  Inform drivers about traffic safety regulations, loading and unloading policies, and proper care of equipment;
  Perform such duties and assume such other responsibilities as may be required to accomplish the essential job functions as directed by the Direct Manager;
  Perform other tasks as may be required by the TM, CEO and/or his Deputy.

The Security Supervisor assumes the responsibility for coordinates and supervises the Security Guards Team, ensuring that company property is protected as well as the company assets and its employees in any kinds of situations, including theft.

The Security Supervisor has the overall responsibility for monitoring and protecting company property against all kind of criminal activity, reducing theft and ensuring that no person will cause any damages within or on the company premises and reports to the HR/ADMIN Coordinator.

Outline of Duties & Responsibilities
 Coordinate the security team work, delegating and splitting the tasks to ensure that the department works effectively and efficiently;
 Supervise and ensure daily rounds at all the work stations;
 Draft and deliver with notice to HR Department the Vacation Plan, ensuring at all times that enough resources are allocated to the guard shift services, especially during the peak season;
 Plan and reorganize the team for the different workstations, proposing rearrangements on the shift system whenever necessary;
 Report cases of absences, non compliance with assigned tasks, any drunk or disorderly or any other improper behavior and theft, in order to ensure that disciplinary actions/disciplinary process will take place;
 Supervise and ensure all guards are monitoring  the flow of people and employees, control all access points and ensure all visitors are registered and assisted;
 Supervise and ensure all guards are controlling the entry, exit and movement of any vehicle on the company premises:  entry of trucks (main and second gate), passenger vehicles (main gate) and organize cars and trucks to enable safe parking in the company yard
and premises and ensure physical records are kept updated;
 Supervise and patrol the premises to prevent and detect signs of intrusion and ensure all entry points are secure including windows and gates;
 Ensure and supervise that the premises are kept clean and assist with ensuring good health, safety and hygienic practices are followed, including ensuring all persons are using ablution facilities correctly and any troublemakers are reported;
 Supervise and ensure your team is enable to support and assist with any emergencies and ensure no violence and physical conflicts occur;
 Supervise and ensure your team monitors and authorizes entrance and departure of all employees and visitors to protect against theft and ensure that the security of the premises and the assets within the premises are maintained;
 Supervise and report in writing to the HR Department all daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons or unusual occurrences noted during shifts;
 Supervise your team to ensure they inform and communicate to all employees about the security and safety rules, procedures and policies and report immediately any infractions of it, using the force whenever necessary to ensure the safety of all and retain normality;
 Supervise and ensure you are available at all times to work flexible hours and your team are able to rotate to the several workstations under a Guard responsibility, such as company premises, company residences and company projects properties, doing all required
jobs and showing initiative on keep company properties safe, secure and clean;
 Supervise and ensure all documents are delivered and kept on file every time any equipment and/or spares are transported from the workshop and yard  to outside the company;